Company

FAQs

FAQs

How can I see a demo of ACCESS?

We will be happy to arrange an executive web demo on the Internet. It is usually necessary to visit a site before installation, so we will be happy to visit, answer your questions, and do a complete demo at that time.

How do you support your customers?

After the initial on-site training session(s), we can be reached on a toll-free line (800-ACS-8187). Prompt 1, 2, 3, or 4 will take you directly to a customer service representative for Accounting & Payroll, Parts & Service, Sales & Leasing, or Hardware respectively. Generally, the representative can answer your question directly. Sometimes it is necessary to connect to your system to answer the question. Additionally, we can train you remotely on your computer. Lastly, when requested, we can provide on-site training for new employees.

How do you send monthly part updates, labor time guides and software updates?

ACS will never send you any CDs, tapes, or other media to be installed on your system. All data is uploaded to your system via the Internet without requiring any customer intervention.

What data can you transfer from my existing computer system?

Data conversion may be the most important element to consider when making a change. Based on your needs, ACS provides THREE levels of data conversion.

Level I: Electronic Data Conversion by ACS, includes:

  • All VINs from Service
  • All Customers attached to VINS
  • Customer Service History
  • RO Number, Date, & Mileage
  • Op Code Description
  • Parts Inventory & History
  • Part Number & Description
  • Bin Location (Parts)
  • Retail & Cost (Parts)
  • History (12 months) (Parts)
  • Manufacturer & Source (Parts)
  • Last Activity Date (Parts)
  • Date Entered into System (Parts)
  • Current Month-to-Date Sales (Parts)
  • On-hand Quantity (Parts)

Level II: Manual Data Conversion by ACS Staff

  • Chart of Accounts
  • Journals & Schedules
  • Bank Information
  • Vehicle Posting Template
  • Account Balances Forward
  • Schedule Breakout
  • Set-up for the Company
  • Prior Period Entries for Payroll
  • Employees Set-up
  • Tax Rates
  • Service Labor Tables
  • Service Price Codes
  • Insurance Calculations
  • Financial Source Detail
  • Miscellaneous F&I Fees
  • Pack, Doc Fee
  • Dealer Supplied Options
  • Vehicle Model Codes

Level III: Enhanced Data Conversion Option

  • Service Detail (RO and Job Line Detail - Exports to Value Report)
  • Parts Detail (View Parts Invoice Detail - Exports to Value Report)
  • F&I Detail (View closed deal detail - Exports to Value Report)

Since other systems do not keep all the parts, F&I, and service history, we can only transfer what information they do retain. Among others, we have been successful in transferring data from UCS, Reynolds and Reynolds ERA®, and ADP systems.

Will my manufacturer's financial statements have all of the memo fields I need?

ACS uses very few memo fields. We know exactly what information is requested on the financial and know where to find it. There is no extraordinary customer action required to properly complete the financial.

What are the charges for credit reports?

ACS does not charge anything for pulling credit reports. You will be billed directly by the credit bureau(s) and only pay their nominal fee for each report selected. All of the necessary set-up is done when we install the system. As a matter of fact, with ACS there are no hidden charges. Your monthly support fee will not vary except for an occasional F&I form charge.

Do I have to buy my hardware from ACS?

ACS sells name brand products at competitive prices with no shipping charges. You do not, however, have to buy your equipment from ACS. Our early dealers and we have learned the hard way that, unless you already have the hardware and a network in place, it is far easier and more economical to let ACS do it all.

How long will my contract be?

There is no contract. ACS will earn your business month to month. In the license agreement, ACS will agree not to raise your support fees for three years, as long as your system does not change substantially in scope.

“First and foremost, ACS has saved us money. I highly recommend ACS to any dealer who is looking to put more net profit on the bottom line.”

Cesare Johnson
General Manager, Rainer Dodge
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